Article I — Name
The non-profit organization shall be known as the Hoosier Basketball Coaches Association (HBCA).
Article II — Purpose
The purpose of the HBCA shall be:
A. To foster the promotion and development of Indiana Basketball by supporting and sponsorship of All Star games, Indiana Hall of Fame and other similar activities.
B. To encourage and recognize professional accomplishments through the sponsorship of Distinguished Service Awards, achievement programs and awards. Awards in the form of certificates and plaques shall be symbolic in nature with no intrinsic value. Such awards shall be purchased from funds accumulated through the collection of annual membership dues.
C. To work for the betterment of basketball officiating by establishing better rapport and communications with basketball officials associations.
D. To encourage school administrators to take a more active role in addressing relevant basketball issues.
E. To enlist the support of state legislators, industry, business and friends of Indiana Basketball to help achieve the above stated purposes.
F. To grant scholarships from the proceeds of the All-Star Game.
Article III — General
The period of duration of the corporation shall be perpetual.
The principal office of this Association shall be in the city where the Executive Director resides.
The business year shall be from January 1 to December 31.
In the event of dissolution, the Board of Directors shall, after making provisions for the payment of all liabilities of the Association, dispose of all assets to organizations operated exclusively for charitable or educational purposes as shall at the time qualify as exempt organizations or organizations under section 501 (c) (3) of the Internal Revenue Code of 1954 or corresponding provision of any future United States Internal Revenue Law.
No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to, its members, trustees, officers, or other private persons, except that the corporation shall be authorized to pay reasonable compensation for services rendered and to make payments in furtherance of the purposes set forth in Article 11. FICA shall be paid for regular employees by the association when FICA is required.**
Article IV — Membership
There shall be three classes of membership. The classes shall be Active, Associate and Patron. Memberships are available without regard to race, sex, religion, or creed.
Active memberships shall be restricted to those members in Indiana who are actively engaged in basketball coaching or retired from coaching (Except-all officers shall be Active members).
Associate membership is available to basketball referees, radio, TV, news media and other basketball related professions.
Associate membership is available to school administrators and athletic directors at any level.
Patron memberships shall be available to non-basketball related personnel who wish to show support of the Hoosier Basketball Coaches Association. The membership permits the Patron to attend Association Activities on the same basis as other members.
All members shall have the privilege of attending regular functions of the Association and participating in the discussions at the business meetings on an equal basis.
The following privileges shall be reserved for only Active Members
A. Holding an Association office on an elective basis or serving on the Board of Directors.
B. Voting on items concerning the Association.
Membership dues shall be determined by the Board of Directors. The annual dues for an Active Member shall be Varsity Coach -$15, Other - $10, annual dues for an Associate Member shall be $10 and annual dues for a Patron Member shall be three categories $25, $50 and $100. The dues may be adjusted by a two-thirds vote of the Board of Directors effective on October 1 of any year.**
Article V — Association Officers
Elected officers of this Association shall serve as follows:
A. President-Elect: 1 year (will serve 1 year as President following his/her term as President-Elect).
B. Vice-Presidents: 2 years...Districts 1 and 4 will hold elections in odd-numbered years (starting in 1995) and Districts 2 and 3 will hold elections in even-numbered years (starting in 1996).
C. Past Presidents shall serve two years after their term as President.
D. Presidents, President-Elects and Vice Presidents shall serve without pay.
Elective offices shall be President-Elect (President) and four (4) Vice Presidents (1 for each of the 4 districts). The Girl Coordinators, Publicity Director, Attorney, Accountant, Assistant Executive Director, Secretary/Treasurer shall be appointed by the Executive Director and approved by the Board of Directors by a two-thirds vote effective on October 1 of any year.
The Presidential candidates must have been an officer at some time.
Elections shall be conducted by the Executive Director and Secretary by ballot during the fall.
The President, President-Elect, Vice President, Executive Director and Assistant Executive Director shall compose the nominating committee for selection of candidates for the offices of President and Vice Presidents. At least two candidates shall be selected for each office. The vote shall be by written ballot during the fall.
A vacancy shall exist in an office if an elected official moves from the state or wishes to resign. The vacancy shall be filled by appointment of the Executive Board.
The President shall serve as Master of Ceremonies at Association functions. His/her office automatically qualifies him for membership on the Board of Directors as a regular member. After he has completed his/her term of office, he shall serve as a voting member Of the Board of Directors for two years with the title of Past President.
In the absence or inability of the President to perform his duties, the Executive Director shall appoint one of the District Vice Presidents to perform the duties of President.
The Secretary/Treasurer shall keep minutes of all business meetings, including the Board of Directors meetings and in general assist the Executive Director in the execution of his duties. He/she shall surrender the Recording Secretary's book, complete and up to date, to the newly appointed Secretary/Treasurer.
The Secretary/Treasurer shall receive and deposit membership dues and other income of the Association. He/she shall write checks to pay for association expenses, invest monies, keep accurate financial records and file income tax returns with the federal government. The Secretary/Treasurer shall surrender the checkbook and all bookkeeping ledgers complete and up to date to the newly appointed Secretary/Treasurer.
Article VI — Board of Directors
The Board of Directors shall be composed of the Executive Director, Assistant Executive Director, Past Presidents, President, President-Elect and four District Vice Presidents.
All the members of the Board of Directors shall not receive compensation in the form of travel expenses for the regular Board of Directors meetings until the HBCA becomes financially sound.
Article VII — Executive Director
The Executive Director shall be selected by two-thirds vote of the Board of Directors.
The term of office shall be for two years starting October 1 of the odd-numbered years. The term or office shall be considered by the Board of Directors at the spring meeting of the second year of his term. In the event the Executive Director is terminated, he shall transfer all correspondence and record to his successor on or before August 1.
The Executive Director shall be the chief executive officer and shall have the power to act as he deems necessary in matters pertaining to the Association when the situation is not prohibited by the Constitution or by-laws.
The Executive Director shall conduct all meetings of the Association, including the Board of Directors meetings. He/she may enter into discussion at all meetings and is empowered to vote on any issue.
The Executive Director or his/her designee shall have the following duties:
A. Conduct meetings.
B. Receive applications and issue membership cards.
C. Collect fees and dues, place these in a selected depository, keep accurate record of all funds, disburse funds necessary for conducting association business, and render a full financial report to the Board of Directors once each business year.
D. Notify members of all regular meetings and be empowered to call special meetings pertaining to matters that cannot be handled by mail.
E. Organize special Association activities in accordance with the by-laws.
F. Have charge of necessary printing and publications of the Association.?
G. Appoint committees whenever it is necessary to properly conduct the affairs of the Association.
The Executive Director shall not receive a salary unless or until the HBCA becomes financially sound and then only by a two thirds vote of the Board of Directors.
The Executive Director shall be reimbursed for actual personal expenses incurred while conducting HBCA business. Receipts for money expended shall be available for examination by the Board of Directors at their request.
The Executive Director may purchase, in the name of the Association, all necessary clerical supplies and services for proper functioning of the Association. The amount of money disbursed for clerical supplies and services shall not be limited, but the Executive Director should be cognizant of the current balance in the Association fund.
Article VIII — Amendment
The Board of Directors may amend the Constitution and By-laws by an affirmative vote of three-fourths majority of the Board of Directors.
Revised July 16, 1990.
Revised July 4, 1995. (Reference June 4, 1995 meeting)